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Enquiry of Registration Status

Please READ this Notes for applicants and important notice before you provide any personal data to us.

Notes for applicants:

  1. Sections 28(2) and (3) of the Personal Data (Privacy) Ordinance provide that a fee may be charged for complying with a data access request made under section 18(1)(a) or (b), which fee shall not be excessive. Hence, an administrative fee will be charged by the Department of Health (DH) as follows:

    • Printing fee:
      HK$1.5 (single-sided printing) or HK$3.0 (double-sided printing) for each sheet of A4 paper
    • All fees paid are not refundable

    Charges shall be paid by means specified on the overleaf of the General Demand Note.

  2. The Requested Data will be sent to the correspondence address provided in the online Data Access Request (DAR) form according to the preferred manner (by a registered / an ordinary mail) stated in Part V upon receiving the payment. If the payment is not settled 28 days after the General Demand Note was issued, the Requested Data will be disposed of by the Centralised Organ Donation Register (CODR) Office without further notice. If access to the concerned data is needed in the future, a new application is required.

  3. DH shall respond to a data access request in writing even if we do not hold the requested personal data.

  4. If the Requestor needs to submit the DAR form in paper format, it shall be completed either in Chinese or English and be submitted to the CODR Office of DH:

    1. by mail; or
    2. in personal
      • Address: Units A-D, 8/F, China Overseas Building, 139 Hennessy Road, Wan Chai, Hong Kong

  5. DH is required to take all reasonably practicable steps to ensure that personal data held by us are protected against unauthorised access. For applications submitted by post, the Requestor needs to include a proof of identity together with the completed DAR form in paper format. For applications submitted in person, the Requestor needs to provide a Hong Kong Identity Card for identity verification. Failure to provide the information as required by DH may result in the data access request being refused or not being complied with to the desired extent.

  6. For enquiries, please contact the CODR Office of DH:
    Telephone 2961 8441
    Fax 2127 4926
    Email codr@dh.gov.hk

PERSONAL DATA (PRIVACY) ORDINANCE

Important Notice to Requestor

  1. Please read this Form and the footnotes carefully before completing this Form. Where this Form contains a summary of the relevant requirements under the Personal Data (Privacy) Ordinance ("the PDPO"), the summary is provided for reference purpose only. For a complete and definitive statement of the law, please refer to the PDPO itself.
  2. This Form is specified by the Privacy Commissioner for Personal Data ("the Commissioner") under section 67(1) of the PDPO with effect from 1 October 2012. The data user may refuse to comply with your data access request ("your request") if it is not made in this Form (see section 20(3)(e) of the PDPO).
  3. Please complete this Form in Chinese or English. The data user may refuse to comply with your request if your request is not made in either language (see section 20(3)(a) of the PDPO).
  4. To make a data access request online, you must be the data subject.
  5. You are not entitled to access data which is not personal data or personal data not belonging to you (see section 18(1) of the PDPO). The data user is only required to provide you with a copy of your personal data rather than a copy of the document containing your personal data. In most situations, the data user may elect to provide a copy of the document concerned. If the personal data you request is recorded in an audio form, the data user may provide a transcript of that part of the audio record which contains your personal data.
  6. It is important that you specify in this Form clearly and in detail the personal data that you request. The data user may refuse to comply with your request if you have not supplied him with such information as he may reasonably require to locate the requested data (see section 20(3)(b) of the PDPO). If you supply any false or misleading information in this Form for the purpose of having the data user comply with your request, you may commit an offence (see section 18(5) of the PDPO).
  7. Do not send this Form to the Commissioner. The completed Form should be sent directly to the data user to whom you make your request.
  8. The data user may require you to provide identity proof such as your Hong Kong Identity Card and may charge a fee for complying with your request (see sections 20(1)(a) and 28(2) of the PDPO).
  9. The data user may refuse to comply with your request in the circumstances specified in section 20 of the PDPO.
Discontinue